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Rules and Regulations in Using a Franking Machine

If your business has purchased a franking machine, you should know how to use it properly. Beginners is the use of franking machines might think that it just takes putting our mail through the machine and your franked mail is fine. Be informed that The Royal Mail is very strict in the use of franking machines and you should know and apply the standards for using it. If you are going to use a franking machine for your business, learn from the basics below.

A mail franking license is important before you can use a franking machine. To get the license, you must first familiarize yourself and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 You also need to follow the rules in preparing your mails. The franking machine supplier will be the one to provide you with a license.

Setting the machine is the next step after getting your license. Make sure that you do a test print every time you will use it. Then set the machine to. ?0.00 This will ensure that you machine has enough ink. Your mail can be delayed or surcharged if it has marks that cannot be read. Make sure you get it right because even if you can claim back your franked mail to check the mistakes, they will already charge you 15%.

Then you should set up the correct price, time, and date before printing. Make sure to double check so that your setting are always correct. Many machines will do this automatically, but it is still worth checking to make sure that the machine is correctly synchronized.

If your envelopes or packets have different sizes, shapes, and colors, you can frank these by using labels to give a clear and legible mark. You can have problems with illegible marks. These labels can be bought from franking machine suppliers or online stores. You can compare prices of companies selling franking machine labels and ink and choose the most affordable one.

There should be a return address on your envelope. Ask your franking supplier about the latest specifications on return addresses. You can have your mail delayed or returned if you return address is incorrectly written

Franking marks should use red ink unless you are using cleanmail products which should be blue. Marks are printed on the right hand corner of the mail and should be clear, and complete.

You can save a lot on your postage fee with a franking machine. Franking has many different types so choose one that your business needs. Choosing the ideal franking machine for your business is easy if you go to the website showing the different types of franking machines you can buy.
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